6. How Communication Section Works?

Communication policy is basically for creating agreement and announcing the information or broadcast message that is applied to users and OUs.


6.1 Agreement Policy:


To apply Communication Policy > Go To Communication→-  Agreement


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Image 1


Click on ADD POLICY to get started with creation of the policy


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Image 2



Fill in the policy details.

  • Title: Name your policy to identify it later when you want to make changes quickly

  • Description: Short description for helping understand the policy if more than one admin is managing the account

  • Enabled: For some reason, if you want the policy to be disabled for some time and re enable it, you can check/uncheck “Enabled” option as shown above

  • Valid Always: You can decide the validity of the policy with Valid Always button.  Toggling this you can say whether you want a policy for a stipulated time or a policy which is always applied

  • Valid From and Valid To: If Valid Always is off, then you will have to provide the date range for which the policy needs to be applied. This way admin need not manually turn off the policy

  • Granted: Allows end users to change password. If not checked then end user is not able to change his own password

  • Message: The text types in this space is what the user will see immediately after log in

  • Buttons: By default the buttons on the message are named as ‘Next’ and ‘Cancel’. Next button enables the user to proceed and Cancel does not allow him to proceed. He will be logged out if he clicks cancel. Hence admin can change the text of these buttons as per the message and policy, which would make sense to the end user

  • Add Users: This section is dependent on the option selected in the previous option (Type)

    • User Based: You can apply policy to specific users. In this case the message is shown only to the users on whom the policy is applied                        

If the add all OU checkbox is checked, the policy gets applied for all the domain users. Admin can also add users one by one using Add user button or add users in bulk using a csv file import.


  • Organization Unit Based: Simpler way of applying policy on bulk users. This will apply policy on the Organization units created in CloudCodes For Business Console

Note: If IT admin have some compliance like personal work and other things regarding domain that should be mentioned in agreement and if user agree those terms and condition then he will able to proceed to login unless and until user is not accept this terms, he is not able to login. If user accept those terms then that terms never ask again for that user.


6.2 Announcement Policy


To apply Communication Policy > Go To Communication→- Announcements. You would get the following policy creation screen


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Image 3



Click on ADD POLICY to get started with creation of the policy


                                                              C:\Users\rajashree\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Word\Image 4.png

Image 4



Fill in the policy details.

  • Title: Name your policy to easily identify it later when you want to make changes.

  • Description: Short description for helping understand the policy if more than one admin is managing the account.

  • Enabled: For some reason, if you want the policy to be disabled for some time and re enable it, you can check/uncheck “Enabled” option as shown above.

  • Valid Always: You can decide the validity of the policy with Valid Always button. Toggling this you can say whether you want a policy for a stipulated time or a policy which is always applied.

  • Valid From and Valid To: If Valid Always is off, then you will have to provide the date range for which the policy needs to be applied. This way admin need not manually turn off the policy.

  • Frequency: This will decide how frequent the user should see the message.

  • Repetition: This will decide how many times should this message show when all the above conditions are met.

  • Message: The text types in this space is what the user will see immediately after log in.

  • Add Users: This section is dependent on the option selected in the previous option (Type).

    • User Based: You can apply policy to specific users. In this case the message is shown only to the users on whom the policy is applied.

                        

If the add all OU check box is checked, the policy gets applied for all the domain users. Admin can also add users one by one using Add user button or add users in bulk using a csv file import.


  • Organization Unit Based: Simpler way of applying policy on bulk users. This will apply policy on the Organization units created in CloudCodes For Business Console                   

Note: If you have multiple messages to be displayed for same set of users, you can have multiple policies set for the same set of users